New Features Turns Electronic Permit Book Into Fleet Document Management System
Paper permit books have always been burdensome for the trucking, construction, logging, and transportation industries. Each truck must have certain documentation at arms distance from the driver, including: IFTA license, IRP cab cards, truck and trailer registration, any HAZMAT credentials, ELD instructions, etc. Companies are also using our Permit Book tools to add Bill of Ladings for each load, company policies and emergency contact information, maintenance records, driver training documents, and more.
Getting the paper documents, making sure they get into the right truck for the right driver with the right trailer, and replace the documents when lost or expired can get complex. A mistake can result in a citation or downtime and the burden is amplified with every terminal, truck, trailer and driver as there are no shortcuts.
Permit Book App and online fleet management tool is an electronic version of the paper binder permit book in trucks for required docs. This solves the problem of paper permits getting lost & simplifies the process of getting these docs in the trucks quickly.
What Are The New Features?
Permit Book driver app (available of Apple and Google Play app stores and online) and online fleet management tool allows key documents to be electronically loaded into the system from your desk and assigned to a driver, truck or trailer to be accessed and viewed anywhere while the driver is on the road.
We have now added the Expiration Date field when loading in these documents online and have clearly color coded when a document is expired (in red), and if expiring soon within 30 days (yellow) from the online portal.
Fleet managers can now clearly see, sort, and be proactive in updating these documents and get those documents to your drivers instantly – preventing any fears of violations due to old documents.
Another feature if for managers who handle multiple companies under a single roof. These managers can switch between the different companies with the same login and manage all their company documents, drivers, and equipment.
How Will The Permit Book Workflow Change?
- Setup an account: simply bulk upload your list of drivers, trucks, and trailers to create where to assign and store your documents.
- Obtain your documents as normal: you may need to digitize a paper document by scanning it as a PDF.
- On the desktop dashboard, upload (assign) each document to the appropriate category: Company, Driver, Truck or Trailer; name the document; and add an expiration date if document expires.
- You can then login to the online portal to see when documents are nearing their expiration dates. Edit and replace the expiring document with the new one!
The driver will receive a push notification (if they turn on this function in settings) to their device that a document was added or updated and needs to be download.
The burden of getting important documents to the right truck for the right driver with the right trailer has been simplified with Permitbook.com and Permit Book driver app available on Android and Apple app stores today.
Fill out the form below if interested to learn more and talk to a representative for a demo.
